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Office Operations Manager

Changing Hearts LLC • Dayton, OH, US • published 2026-10-17 08:22:26.593330

Description

**Office and Operations Manager** **Changing Hearts LLC \| Monday–Friday** **Reports to: Operations Director** **Position Summary** The Office and Operations Manager is responsible for daily administrative operations, employee onboarding, records management, scheduling, document processing, and administrative follow\-up. This person independently manages assigned workflows, resolves routine issues, and escalates matters requiring leadership approval. Client contact is administrative. Participation in treatment\-team meetings is limited to scheduling, records, authorization status, meeting minutes, and follow\-up assignments. **Primary Responsibilities** **1\. Daily Office Operations** * Manage daily office workflow and serve as the first contact for routine administrative questions. * Coordinate office, housing, transportation, and staff scheduling needs. * Communicate approved operational changes, deadlines, and expectations. * Maintain a task list, follow up with responsible staff, and confirm completion. * Resolve routine operational problems and coordinate vendor assistance. * Arrange approved coverage when staff are absent; provide administrative coverage when needed. **2\. Ti...

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